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Wedding Stationery Checklist

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My wedding planning is moving forward and each day that goes by I get closer and closer to the day of the wedding. One thing that I can tick off my wedding to do list is my wedding stationery. I have used a company called Wildlings Co. to create my wedding stationery. They create the most amazing wedding stationery with the choice between set packages or the option to sit down with them and design your very own wedding stationery.

What’s wedding stationery you ask? Well, it’s the wedding invitations, RSVP cards, menus, order of services, and any other small bits that can be designed and printed for the wedding. As obvious as wedding stationery might be there are a few things that can easily slip through the cracks when you are planning your wedding on your own. Today I have put together the ultimate wedding stationery checklist of all the bits and pieces that you might want at your wedding.

*All wedding stationery is option. The day is entirely your own and you can plan it how you see fit. These are merely guidelines and a collation of information that I have found while on my planning journey. I did not have all of these stationery items for my wedding.


Wedding stationery is not only the invitations and the bits and pieces that you need at the ceremony and reception – there is a little bit more to it.

Engagement Announcement

These are used to announce the couple’s engagement. This is a great one to put into a digital format and rather email this out to those that would like to or that need to know about your engagement. If you have a more traditional family sending a card in the mail would be very special.

Engagement Party Invitations

These invitations can act as the engagement announcement as well as the invitation to the engagement party. Make sure that you only invite guests that are invited to the big day.

Be My Bridesmaid/Groomsman Cards

You will need you gals/guys around to help support you through your wedding planning journey as well as on the day. Send them a card to ‘pop the question’ to them as a lovely gesture.

Kitchen Tea/Bachelorette/Bachelor Party Invitations

I learnt very quickly that the bride doesn’t arrange everything for the wedding. I left this entirely up to my maid of honour and bridesmaid. If you want to be surprised on the day of your kitchen tea or bachelorette, let go of the reins and let your bridesmaids take control. Discuss a theme with them and what you would like to see on the day and the image that you want to have come across at the party and then put them in contact with your wedding stationery designer. By doing this, your bridesmaids have an idea of what you would like and your wedding stationer has already designed some of your stationery so they will know the general feel that you would like in the design of the invitation.

Save The Date Cards

The Save The Date card lets your guests know that they will be invited to attend your wedding and should reserve that date on the card. Save The Dates are very important for guests that would be travelling far distances to attend the wedding. For example, if your wedding is abroad and guests are expected to leave the country, or if you have a few guests that will be flying in for your wedding. The Save The Date cards give guests advanced notice that they will need to travel for the wedding.

It is important to note that the Save The Date card is not an invitation. It is simply a card with the name of the Groom and Bride, the date of the wedding and the town and country that the wedding is in. Make sure that you let guests know that a formal invitation is to follow.


There is a lot more to a wedding invitation than just the invitation. If you decide to go the more traditional route and mail your invitations to your guests then it is important that the invitation envelop contains a number of additional items.

The Invitation

These are the most important piece of your wedding stationery. The invitation invites your guests to your wedding ceremony and the reception. It needs to have the date and time of the wedding.

RSVP Cards

This is the first additional item that needs to be placed in the invitation envelope. These cards will allow your guest to reply to your invitation and tell you whether or not they will be able to attend your wedding.


This card should contain information about local accommodation and have directions and a map to the venue to help out of town guests find their way to the wedding venue. If your ceremony and reception are at different locations, make sure that you include both maps and directions to each venue.

Reception Invites

It is common to invites guests to the reception and not to the ceremony. For the additional guests that might not be attending the ceremony, the Reception Invites are formal invitations to the reception only.

Wedding Events Itinerary Insert

This card lets guest know of any other wedding related activities that are planned before the wedding or after the wedding. Examples include a welcoming party for out of town guests, the rehearsal dinner, or breakfast or lunch arrangements the day after the wedding.


Modern weddings are going the more digital route with invitations, responses, directions and all other additional information that is commonly in the wedding invitation set. A wedding website is a great way to reduce the amount of printing that you would need to do for the wedding stationery. Although it might save printing costs, the money that were likely to spend on printing will be spent on the design of the website.

The Digital Invitation

Still the most important piece of your wedding stationery – the digital invitation invites your guest to your wedding ceremony and the reception. The only difference that instead of sending it via post it will be sent as an email or as a link to a URL where the guest will be able to view it.

The RSVP Page

Instead of having a card that allows your guest to respond to your invitation, you can have a page on your website that allows your guest to respond by ticking a box.

Directions and Accommodation

Just like a business website has directions on their contact page, your wedding website will need directions to the ceremony and reception venues. It would also be a great idea to include accommodation options that are in the same area as the wedding venue for any out of town guests.

Additional Pages

The great thing about a wedding website is that you can add as much or as little information as you like. Give your guests the story about yourself and your partner, add a link to your wedding registry, and even give details about additional events that will be taking place around the time of the wedding.


Order of Service

The Order of Service is used for the wedding ceremony and contains the names of the bridal party, the marriage officer, the plan for the ceremony as well as an songs that guest would need to sing.

The Order of Services differ vastly between religions and civil ceremonies, and are adapted according to the type of wedding.

The Order of Services can contain additional information such as bio’s of the bridal party, poems and “in memory of’ tributes to loved ones that have passed away.

The Reception Programme

This programme is used to inform guests of how the evening is scheduled to unfold. Things to put into the programme include the time that dinner will be served, when the cake will be cut, and toasts will start, and when the dance floor is open to them. There is no need to go into detail with the programme – a brief overview highlighting the main events of the evening is all that the guests need to know.

They don’t need to know that Uncle Johnny from Texas will be saying a speech for approximately 6 minutes, simply tell guests the time dedicated to toasts and wedding speeches.

Seating Plan/Table Plan

Seating Plans are usually displayed at the entrance to the reception venue and show your guests where they will be sitting. It allows them to find their seat quickly and easily. The Seating Plan and Place Cards need to correspond.

Place Cards

Place Cards are named cards that are placed at each seat in the reception venue that inform guests where they will be sitting. They often form part of the wedding favour.

Escort Cards

Escort Cards are growing in popularity at the moment. Tables are set up at the entrance to the reception venue and the Escort Cards are placed on the table in order of the table numbers. It should have the guest’s name and their table number on it so that the guest knows which seat and table he or she is assigned to. These cards allow guests to decide which seat they would like to sit in at the table that they are assigned to. The Escort Cards need to correspond with the Seating Plan.

Recently, Escort Cards have formed part of a welcome drink. The guests name is placed over the straw in a drink and they can take a drink and find their seat.

Table Numbers

Table Numbers are used to identify the table to your guests. They will have picked up their Escort Card or seen their name on the Seating Plan and will now need a way to identify their assigned table.


The Menu card is used to inform guests of the meal of the evening. It can contain the food options that are available to them if you are having a plated dinner for the evening, or it can show them the set menu that is ahead. They are a good way to indicate allergens that food items might contain for the guests that have dietary requirements.


Guestbooks are great to have as they allow the couple to remember who shared their happy day with them. Guestbooks come in many shapes and forms in modern weddings, ranging from a simple book, to signing corks and writing loved messages on polaroid pictures.


Thank You Cards

Thanks You Cards are sent to guest shortly after the wedding to thank them for the gift that they have given you and for attending the wedding. Make these cards meaningful to your guests by leaving a space on the back of the card for a hand written Thank You. Put effort into the message by thanking them for the specific gift that they got you and mention a moment at the wedding that you and that particular guest were together.

Additional Optional Wedding Stationery


Wedding stationery has no end – there are so many bits and pieces that can make up wedding stationery. It all depends on the style and type of wedding that you are having. Here is a list of wedding stationery items that you might forget about:

  • Sweet Labels for a dessert/sweet table
  • Wedding Favour Tags
  • Buffet Choice Tags
  • Cupcake Flags/Toppers
  • Gift labels for the Mother of the Bride/Groom
  • Gift labels for Bridesmaids or Groomsmen

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